Audience: All SCORE Members, SCORE Headquarters Staff & Contractors
Introduction
List views allow you to see particular segments of your data. This guide will walk you through on how to build a list view that will identify the data you need by sorting or filtering fields. Also included in this guide is a section with examples of the most common list views used by admin roles and how to set them up.
Table of Contents
- Create a Custom List View
- Create a Custom List View Chart
- Select Fields to Display
- How to Delete a Custom List
- Examples of Customised List Views and Settings
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How to Create a Custom List View
1) Open any existing list view.
2) From the list view controls 
, select Clone.
3) Enter a List Name in the field provided and click Save.
4) After clicking Save, the Filter option opens. Add/remove filters from this panel.
4a) To Add a Filter, select Add Filter. This will open a window on the left. Select the Field to filter, assign an Operator, and enter a Value. Click Done and the filter will not be added to your list view.
4b) To remove a filter, click the 
button on the top right of the filter. You also have an option to Remove All filters.
5) When done adding/removing filters, you can now click Save to save the changes and create your new list according to your filters. Note: After saving, the Filter panel remains open. You can close this by clicking the on the top right of the panel.
How to Create a Custom List View Chart
1) Select a list view.
2) Click the chart icon 
.
3) Then, click the New Chart button. Note: If you have existing charts, click the cogwheel icon below the existing chart and then select New Chart.
4) Enter the Chart Name and modify any fields applicable. Note: The Aggregate Type specifies how the field data is calculated: by sum, count, or average. The Aggregate Field specifies the type of data to calculate. The grouping field labels the chart segments.
5) Click Save.
How to Select Fields To Display in a List
Use the steps here if you'd like to add more columns to your existing list.
1) From the list view controls , select Select Fields to Display
2) Select the field to make visible from the Available Fields, and click the right arrow to move the selected field to the Visible Fields box. Click Save.
Notes: Press ctrl on a Windows device or command on a Mac to select multiple items by clicking on them. Also, to re-order the Visible Fields, click the up and down arrows to the right of the Visible Fields box.
3) The new column will now appear in your list view.
How to Delete a Custom List
1) Select the custom list view.
2) From the list view controls , select Delete.
3) Confirm Delete and it will permanently remove the customized list view.
Examples of Customized List Views and Settings
Thanks to the efforts of our volunteers, we were able to build these examples from your contributions, suggestions, and feedback that you've sent to our Engage Team at engage@score.org.
Example 1 - Direct Request MRE only List View
Audience: Client Intake Coordinator
Settings: Follow the steps on how to clone a customize view.
Suggestion: Clone the list view for Chapter Client Requests by Status.
Then select adjust Assignment Status accordingly and Add Filter: Direct Request equals True.
Example 2 - Chapter Client Requests by Branch
Audience: Client Intake Coordinator
Settings: Follow the steps on how to clone a customize view.
Suggestion: Clone the list view for Chapter Client Requests by Status.
Then Add Filter for Mailing ZIP equals <enter zip code, use comman to separate the items>.
Example 3 - Update Registrants for a Single Event
Audience: Event Managers
Settings: Follow the steps on how to clone a customize view.
Clone the list view for Update Registrations.
Then Add Filter for Event equals <enter the name of the event as it appears on the Event column, it is case sensitive>.
Example 4 - Adding more Columns to the My Client Requests List
Audience: Active Mentors
Settings: Follow the steps on how to clone a customize view.
Clone the list view for My Client Requests
Follow the steps to Select Fields to Display and add the following columns to be displayed: Session Count, Session Activity Report, Last Modified Date
Example 5 - Customize an Event List
Audience: Event Managers
Settings: Settings: Follow the steps on how to clone a customize view.
Clone: Events - Last 90 Days
Steps: In the filter page, remove the filter for Occurred in Last 90 Days equals True.
Relevant Resources:
Comments
3 comments
The examples for customized list views on this guide have been updated.
Looking for a list view and can't seem to find which fields to use? Do you have a list view you want to share to others? Please send me an email at engage@score.org with the Subject: Customize List View.
2/16/2023 - added section on how to add more columns to a list view, also added an example 4 in the customized list.
4/28/2023 - Added new list example to clone an event list to show all events for the chapter (example 5).
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