Thank you for accepting the role of Treasurer for your chapter. As the "CFO" for your chapter, you are responsible for assisting the Chapter Chair in maintaining the financial health and viability of chapter operations. Your knowledge and understanding of SCORE guidelines and local chapter processes will be critical to your success. Your service as Treasurer will support your local SCORE volunteers as they mentor small businesses in your community. Ensuring that your chapter is educated and following proper procedures protects not only your chapter but may directly impact the wellbeing of the SCORE Organization overall through its grant relationship with the SBA.
The accounting staff at Headquarters will be a great resource for you in your role. If you have any questions, please reach out at firstname.lastname@example.org or directly to one of the accounting team, our staff list with responsibilities is here. SCORE HQ’s Accounting Bulletin is featured in the News You Can Use email in the 2nd week of each month with the back issues here. Treasurers should review it every month for clarifications, notices, announcements, or policy changes. HQ Accounting periodically hosts Treasurer Tuesdays Zoom calls, for those interested in attending, to discuss timely chapter issues as well as policy and accounting system training. Please see the latest schedule and registration information in the latest Accounting Bulletin and on the Support Center here where you will also find slides and recordings of past Treasurer Tuesdays for reference.
Please review the Chapter Accounting Policies and Procedures (CAPP) for guidance in transitioning to your new role in the Transition section as well as a detailed guide of SCORE’s accounting operations.
- Chapter Expert on the Chapter Accounting Policies and Procedures (CAPP) and be familiar with the SCORE Operating Manual (SOM) ensuring volunteer and chapter financial compliance;
- Oversee the chapter’s finances – cash position, plan to fully utilize federal grant funds, performance vs. budget analysis and reporting, and review coding of invoices sent to HQ for payment including “restricted” vs. “unrestricted” use of funds;
- Utilize the Intacct system to meet the reporting needs of the chapter;
- Maintain ongoing communications with the HQ accounting staff to ensure smooth relations between SCORE and local vendors and suppliers.
Where to begin: Read the XIII Treasurer Transition section of the CAPP
- Familiarize yourself with your chapter budget and financial reporting
- Review Submitting Bills for Payment
- Review Making Deposits into Bank of America and Reporting to HQ
- Sign into the Sage Intacct Accounting System
- Understand the Sage Intacct Accounting Dashboard
The Annual Treasurers’ Checklist is a general guideline of tasks that treasurers may use to manage their tasks. Chapter size and reporting requirements need to be considered for determining timing and necessity.
SCORE Operating Manual (SOM) (chapter operations)
Accounting Resources here
Volunteer Reimbursements and Check Requests Form 14 and Instructions
Training Modules for Treasurers:
Bank of America Remote Deposit
Sage Intacct Accounting System
Sage Intacct Chapter FAQs - Video
Adding Users to Sage Intacct Guide - (Adding or Changing Verification Phone Numbers)
PayPal (How chapters accept credit card payments)
For adding PayPal Buttons please email email@example.com
Bill.com (How SCORE pays its bills)
Viewing bills in Bill.com - Video
(Images of cleared checks are available in Bill.com. User ID is always firstname.lastname@example.org and current password is on the Sage Intacct Dashboard in Messages.)
ePayments - Getting reimbursed by ACH Direct Deposits called ePayments
Other Important Links
**SCORE appreciates and thanks all the past and current members of SCORE’s Treasurer Advisory Group for their leadership and guidance in creating SCORE’s Chapter Accounting Policies and Procedures and the Incoming Treasurers resources on this page. SCORE’s mission and vision could not otherwise be realized without their contributions and commitment to the SCORE program.**