Best Practice Guide for Recording Meetings

Video conferencing platforms like Zoom, Google Meet, and Skype have made it much easier for us all to work remotely and still foster a feeling of connection to our colleagues and clients. However, we must be mindful of how we apply this new technology to our daily work. One of the concerns surrounding virtual meetings is the implications of recording the event. Below are some important issues and solutions to consider before you commit to hitting record:

• Recordings take space: Meeting recordings are often large files that are automatically uploaded to the cloud or downloaded to a local drive. Make sure you have a plan to categorize and store your meeting recordings.
• Recordings require consent: Many states have laws that require all parties participating in a recorded call to give consent. In most cases consent may be implied as long as the event host notifies the participants that the event is being recorded. Zoom has an automatic recording consent notification that is enabled for all SCORE meetings. For all other video conferencing platforms you should begin the recorded call with a disclaimer that notifies the participants that the event is being recorded. An example disclaimer is below:

Example Disclaimer to say at the beginning of your recorded meeting:

This meeting is being recorded and by participating in this meeting, you are consenting to be recorded.