Follow these suggestions for a professional and effective video mentoring session:
Wear neutral, muted, or pastel solid colors. Avoid plaids, stripes, polka dots, busy patterns, very bright colors, and the colors white or red. Jewelry should be small, simple and quiet.
Make sure the room has adequate lighting, typically what would be used for standard office work. Minimize distracting glare and uneven lighting by closing shades and doors. Add a desktop lamp if needed to overcome back or side-lighting.
Ensure the microphone is turned on. Speak in a normal volume; do not shout.
Focus is always to be on the person or people at the other end of your video call. Turn off all phone sounds, avoid typing on the keyboard, and close yourself in a room with no or minimal background noise.
Start on Time
Connect to the video call 10 minutes prior to meeting start time to ensure an on-time start.
Before launching into the formal agenda, ask “How’s your day?” Confirm this meeting time is convenient and that you have all participants’ full attention.
Speak clearly and talk directly into the microphone. Do not turn head from side to side while talking or voice will fade in and out. Minimize interrupting others.
Eye Contact/Look Directly into Camera
Making eye contact will give the other person the impression that you are looking directly at them.
Keep the microphone muted when not speaking for several minutes. This is especially important when there are multiple people involved in the call. When the microphone is on, minimize side conversations. Do not rustle papers, tap near the microphone or type on the computer. Any sounds made will be heard by the others and can be distracting.
Be natural, but limit excess movement to avoid looking jerky on screen. Hand movements can distract your audience – minimize speaking with hands.
And Finally, Just Be Yourself
Relax and have a good time.