Paying Chapter Bills by Credit Cards
SCORE’s standard procedure to pay vendors is by check or ACH payment. Chapters send approved bills to firstname.lastname@example.org. Only if the vendor cannot be paid via this method (for example, due to time constraints or vendor payment requirements), chapters may request to use a SCORE credit card. Cards will not be granted for consumables such as Sam’s Warehouse, Costco, Starbucks, Dunkin Donuts or the equivalent due to internal control constraints. For one-time vendors for events, there needs to be a fully executed contract or adequate support documentation provided when the card is requested.
SCORE has two options for chapters needing to pay a bill by credit card. The main difference being that the American Express Credit Card is to be used for charges more than $2,000 in any given month (USPS Post Office renewals as well) and the American Express card numbers are controlled by SCORE HQ staff. For all other vendors, please see the vendor-specific virtual credit cards through Mesh Payments.
Vendor-Specific Virtual Credit Cards
SCORE uses a Visa credit card management service called Mesh Payments. This online service allows Chapter Chairs/Co-Chairs and Treasurers to manage each credit card for each vendor and to monitor the transactions in real-time within Mesh Payments for their chapter. The Card Manager is required to attach receipts to the transaction within the Mesh Payments website. These virtual credit cards act just like any other credit card, the Card Manager submits the credit card information to the vendor in a safe manner or adds the information onto the vendor's website. This works very well for recurring vendors; social media vendors such as Facebook or LinkedIn; or vendors requiring immediate payment at the event. District Directors or Regional Vice Presidents who are interested in this service may contact the SCORE Controller directly for assistance.
Procedures: Using Mesh Payments to Manage a Credit Card
To request access to Mesh Payments or request a card, Chapter Chairs/Co-Chairs and Treasurers would need to fill out this online form, attaching supporting documentation (fully executed contract if applicable):
American Express Credit Card
For vendor charges greater than $2,000 in any given month, SCORE uses an American Express card. SCORE HQ must provide the credit card information directly to the vendor. SCORE volunteers will not have access to the credit card information. Please fill out and have the Chapter Chair/Co-Chair or approval designee send along with supporting documentation (fully executed contract if applicable) directly to the SCORE Controller.