Donor Thank-A-Thon

This guide provides a friendly and practical how-to resource for volunteers who wish to support donor appreciation efforts in a meaningful and enjoyable way. A Donor Thank-A-Thon brings volunteers together for a relaxed gathering where everyone shares food, connects, and writes thank-you cards or makes thank-you calls to SCORE donors. This activity deepens volunteer camaraderie and strengthens donor relationships through personal expressions of gratitude.

What Is a Donor Thank-A-Thon
A Donor Thank-A-Thon is a simple volunteer-led event, often held during the holiday season or at any natural moment of appreciation. Volunteers bring potluck-style treats, gather in a comfortable shared space, and work together to send personalized thank-you messages to donors. The atmosphere is warm, social, and mission-centered. The goal is to let donors know their generosity matters and to help volunteers feel more connected to the impact they support.

Why This Activity Works
It creates authentic touch points with donors through personal notes or phone calls. It allows volunteers to spend time together in a meaningful and enjoyable setting. It reinforces SCORE’s culture of gratitude and helps donors feel valued and remembered.

Event Preparation
Create a list of assigned donors along with their contact information. Prepare thank you card supplies, pens, and any SCORE-branded stationery. Offer a brief message guideline or suggested language while still encouraging volunteers to write in their own voice. Arrange a comfortable space for gathering and sharing refreshments.

How To Host the Event
Welcome volunteers and share a short message about the importance of donor appreciation. Explain the process for writing thank-you cards or making calls. Distribute donor lists so that each volunteer knows who they will be thanking. Provide time for everyone to write or call at their own pace while enjoying conversation and refreshments.

Tips for Success
Keep the event relaxed, friendly, and mission-focused. Encourage volunteers to include a short personal reflection or note of appreciation to make each message feel genuine. Build in time for socializing so that volunteers feel connected and valued. Celebrate the group’s impact at the end by sharing how many donors were thanked.

After the Event
Collect completed thank you cards and prepare them for mailing. For thank you calls, note donor responses so SCORE can follow up as needed. Thank volunteers for their participation and share any donor feedback that arrives. This closes the loop and reinforces the value of their contribution.