SCORE HQ now has a American Express card available to assist chapters with acquiring goods or services that are not easily purchased and paid through a standard Accounts Payable issuing checks or ACH payments. (if the chapter needs a Visa or Mastercard, please specify on the request)
HQ staff will need to be able to give the credit card number directly to the vendor whether through an online account, form to fax or mail, or by phone. Therefore, this payment option will only be available for large amounts or recurring bills.
All charges over $25 will paid from chapter unrestricted funds to Misc Expense G/L code 59900 unless the chapter submits the receipt and supporting documentation before the 4th business day after the charge month to Erin.email@example.com. This is required for each charge.
The chapter is responsible for monitoring its need for the product and service and terminating when no longer necessary. Circumstances may require HQ to replace the card and therefore require HQ to update card information at the vendor. Chapter will be notified if HQ no longer has access to the online account.