Chapter Treasurers, there is one more month in the fiscal year. Please review any unused National Allocation balances and communicate with your district director and they will communicate to the RVPs about any budget transfers that need to be made to utilize these funds. Conversely, if your chapter could use more funds, please contact your DD. District Directors, please get transfer requests in now to Erin Schultz so that the funds can be used. Last day to make transfers will be September 10, 2020.
Chapters will also be able to use any available Field Grant funds not used because of COVID for regular chapter expenses. Please send an email immediately to Shawn Little requesting your field grant to be transferred to your national allocation for general use. As a reminder, any bill that should go against a Field Grant, specifically for grant’s purpose, should be submitted with “Field Grant” designated. For funds moved to the National Allocation, no field grant designation is allowed. Activity codes requests will be honored.
If your chapter isn’t going to use up your national allocation and field grant before year end (including the Panther year-end accrual for September’s expense) and you have allowable expenses charged against your local funds, we can reclass those expenses to your chapter’s national allocation, please submit a list with chapter #, bill date, vendor, bill # to email@example.com. This is limited to bills over $500 and those not classified to 59900.
As a reminder, this year’s National Allocation cannot be used for deposits on events or services for next fiscal year and the funds cannot be carried over. This stipulation is from the Uniform Guidance stating that expenses must be “Allocable” to the grant. (We receive a different grant every fiscal year.)